Rubric-Grading+MARC+Records

**COMMON ERRORS IN ENTERING INFORMATION INTO MARC RECORDS ** There is both art and science to cataloging and you will find differences in records in different catalogs – even though we’re all supposed to be using the same AACR2 rules.
 * RUBRIC **


 * My number one rule: more information is more. **Add as much information to the MARC record as you can to give your patron a chance to find the material. Keep in mind that students are use to finding information through Google and your catalog database is REALLY small and the chances of the students having the skill or tenacity to keep at it until they find the material they want is not very high. Remember – short attention span. So – you will not be marked down for having MORE information than is necessary but I will comment and possibly subtract points if the record is too brief.

It used to be in the olden days that we had to catalog briefly in order to get as much information on a card (or cards) as we could but now our electronic catalogs can pump as much information out to the user as we have time for.


 * Below are the common cataloging errors and the point deduction you will receive if they are present in your catalog record. The overriding issue with MARC records is if the error hinders/prevents the patron from finding the information which will result in a full point deduction for the error. Other types of errors will be a .5 deduction. **


 * RDA ERRORS (1 point for each error) **
 * **260 **is the AACR2 publication field. The information should be in the **264 field.**
 * **245 $h **is the AACR2 indication for medium of the item being cataloged that is something besides a book. **All records should have 336, 337, and 338 fields** (books as well as other items being cataloged.)
 * **264 $c _1 **publication is required, supplied in brackets if not presented
 * **264 $c _4 **copyright date – if available


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">AUTHOR DATES (-1 point if missing) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Take time to look for the author dates for the 100 $d subfield. There are three easy sources: LC Authorities, VIAF, and our friend, //Wikipedia//, which should be a last resort.
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Sometimes the dates are simply not available. I understand that. However, if others were able to find it then you should be able to as well.
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">CAPITALIZATION (-.5 points for each error) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Remember titles are written with the first word capitalized and the rest of the words lower case unless it is a proper noun or adjective:
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Subtitles are continuations of the title statement thus the first word of the subtitle is not capitalized and the only words capitalized are proper nouns or adjectives.
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $a Celtic fairy tales
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $a Desertions during the Civil War
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $a Harry Potter 245 $b page to screen, the complete filmmaking journey
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $a Teaching Harry Potter 245 $b the power of imagination in multicultural classrooms


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">PAGINATION (-.5 points for each error) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">This was a little tricky for some of the books because the (a) books were not paginated and you would have had to count each page and enter the information in brackets in the 300 $a subfield to indicated that you supplied the information, e.g. [31] p.
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Typical errors in copy cataloging come from assuming the record matches the edition of the book you are cataloging. You must, for example, look through the item to make sure the number of pages matches the copy cataloging MARC record.


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">PUBLICATION ERRORS (-.5 or 1 point for each error, depending on whether it is an omission or copied wrong) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Missing publication city, publisher, date of publication


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">SUMMARY NOTE (-1 point for the absence of a summary note and -.5 if the summary note is incomplete or poorly formed.) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">The 520 field (a requirement in my class) should be written in a paragraph style. Give me enough information so that I can tell something about the book. Too brief of information is the same thing as not telling me anything. This is particularly true for fiction. There are lots of summaries out there on the Web – take advantage of your searching capability. If you use someone else’s summary, put the information in quotation marks and indicate the original source. The summary is not a recommendation for the item – it should be written in a neutral manner – telling us what the item’s information is about.


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">TYPOGRAPHICAL ERRORS (-1 automatic point deduction for each typo or spelling error) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Typos will result in an automatic deduction. Why, because if you type it wrong no one will be able to find your record unless they type it exactly wrong the way you mistyped it. Be sure to proofread.

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 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">TITLE STATEMENT (-1 if missing or poorly formed -.5) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">In the 245 $c subfield you have the main person(s) responsible for the work. The main person responsible is listed in the **100 $a** subfield but the others listed in the **245 $c** should show up in a **700 $a** subfield.
 * **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">100 $a **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">and **700 $a** is lastname firstname
 * **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $c **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">is firstname lastname
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">100 $a Jacobs, Joseph $d 1854-1916
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">245 $c collected by Joseph Jacobs ; illustrated by John D. Batten
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">700 $a Batten, John D. $d 1860-1932


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">TITLES IN A FIELD (-.5) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">AACR2 does not use italics or quote marks to indicate titles – just the first word in the title is capitalized
 * **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">505 $a **<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;"> From bad to worse -- Hard to beat -- A terrible Christmas


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">INFORMATION IS CORRECT BUT IN THE WRONG SUBFIELD (-.5 for each occurrence) **
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">650 $a Mystery comic books, strips, etc. is incorrectly formatted; it should be:
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">650 $a Mystery
 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">650 $v Comic books, strips, etc.


 * <span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">TURNING IN YOUR RECORDS ANONYMOUSLY (-1) **
 * Create the 887 field and put your last name in each record; it will look like this:
 * 887 $a Pentlin
 * In BestMARC, left-click on any tag and drag to “Add Field”

<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Again, this is a new world to you and our job for the rest of this class is to become familiar enough with MARC records so that you can spot a poor record sent to you by a vendor or a poor or incomplete record that you find in another online catalog.

<span style="font-family: &#39;Helvetica Neue&#39;; font-size: 10pt;">Bottom line: No school librarian will have time (or should take time) to do a lot of original cataloging but you need to know what a good record looks like and how to fix it if need be.